When we are deploying the intranet, there is lots of information and advice on what one must do to ensure adequate engagement and participation. However, it is equally important to understand what types of actions or behaviors can be the major factors that can destroy the intranet software. While it is likely not someone’s intent to ruin an intranet if we are not careful about some of the major factors that actually takes action on intranet services.
Therefore, below are the 6 factors that ruin your intranet software solutions as:
- Get lazy with content
Unless you have an employee whose prime and sole responsibility is to manage the intranet content, then it may be difficult to stay on the top of it. Posting the news item may feel like the lowest priority on your job to do list and the last thing that users need to do, but when you let it slide once, one can quickly turn into the habit.
- Make it department specific
That’s great that the users work in marketing and that marketing had some fun last week, but what about the rest of the month with the company? Therefore, you must make sure that intranet represents every department in your organization. If you can, designate departmental authors for uploading their own content. Also, you should establish quickly yet frequent content meetings so other departments are aware of what each other will be posting.
- Make it hard to access
Employees are not going to log into your intranet if it is hard to access. For your intranet to be successful, it needs to be mobile accessories with simple to log in. For many employees, the ability to check their intranet during their commute home is a great way to catch up.
- Forget to promote it
For your intranet to be successful, your employees require to know it is there. There are lots of organizations who get overly confident after successful launch parties, but promotions cannot just stop here. Efforts must be made continuously; therefore, employees are always aware and reminded of your intranet, when it comes to new content, news or events.
- Continue to use other tools
It is hard to get into the habit of using an intranet if you are still relying on other tools, processes, and paths that compete or conflict with your intranet. Or, perhaps you continue to send large qualities of emails to share the information on your intranet or encourage conversation/ comments on your intranet.
- Make difficult navigation
If important documents are highly buried in strange areas, then you need not to have to expect the users to find them out. When users cannot find what they are looking for an intranet, they stop going to it.
Conclusion
Intranet software helps to provide internal communication between the employees and the organization. Ruin intranet services can lead to dissatisfaction of the user’s needs for their business. Therefore, collaborating with the intranet software will help to provide better outcomes and benefits.
For more details regarding intranet software solutions or company intranet platform, you can directly contact us at Ointranet.com.
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