6 Factors that can Ruin Intranet Software

When we are deploying the intranet, there is lots of information and advice on what one must do to ensure adequate engagement and participation. However, it is equally important to understand what types of actions or behaviors can be the major factors that can destroy the intranet software. While it is likely not someone’s intent to ruin an intranet if we are not careful about some of the major factors that actually takes action on intranet services.

Therefore, below are the 6 factors that ruin your intranet software solutions as:

1. Get lazy with content

Unless you have an employee whose prime and sole responsibility is to manage the intranet content, then it may be difficult to stay on the top of it. Posting the news item may feel like the lowest priority on your job to do list and the last thing that users need to do, but when you let it slide once, one can quickly turn into the habit.

2. Make it department specific

That’s great that the users work in marketing and that marketing had some fun last week, but what about the rest of the month with the company? Therefore, you must make sure that intranet represents every department in your organization. If you can, designate departmental authors for uploading their own content. Also, you should establish quickly yet frequent content meetings so other departments are aware of what each other will be posting.

3. Make it hard to access

Employees are not going to log into your intranet if it is hard to access. For your intranet to be successful, it needs to be mobile accessories with simple to log in. For many employees, the ability to check their intranet during their commute home is a great way to catch up.

4. Forget to promote it

For your intranet to be successful, your employees require to know it is there. There are lots of organizations who get overly confident after successful launch parties, but promotions cannot just stop here. Efforts must be made continuously; therefore, employees are always aware and reminded of your intranet, when it comes to new content, news or events.

5. Continue to use other tools

It is hard to get into the habit of using an intranet if you are still relying on other tools, processes, and paths that compete or conflict with your intranet. Or, perhaps you continue to send large qualities of emails to share the information on your intranet or encourage conversation/ comments on your intranet.

6. Make difficult navigation

If important documents are highly buried in strange areas, then you need not to have to expect the users to find them out. When users cannot find what they are looking for an intranet, they stop going to it.

Conclusion

Intranet software helps to provide internal communication between the employees and the organization. Ruin intranet services can lead to dissatisfaction of the user’s needs for their business. Therefore, collaborating with the intranet software will help to provide better outcomes and benefits.

For more details regarding intranet software solutions or company intranet platform, you can directly contact us at Ointranet.com.

History and Evolution of Intranet Software

Intranet software has come a long way over the past twenty years. The recent products provide users with a wide range of variety of functionality to include everything from a centralized document repository to custom forms to social networking tools. Today, the intranets tie up together with different parts of the business and provide an avenue for employees to communicate and share the information quickly and efficiently.

The early intranets were not so quite well integrated into the organizations that were using them, but their introduction was intended to solve many major complex problems that they use even today to resolve. The idea behind corporate intranet software is to provide companies with the platform to share information between employees. Traditionally, this was done manually with the help of the exchange of physical documents, phone conversations and face to face meetings.

The first Intranets

The very first intranet software solutions were simply static website which allows employees to access information in central location, by using nothing more than web browser. Since the introduction of intranet product over the last 17 years, a huge variety of products have come to market with the goal of providing similar services to businesses.

Evolutions to web portals

The intranet software products evolved to operate as web portals, that greatly simplifies their installation and management process since the only client software needed was a common web browser. The evolution from client-server to the web-based solution decreases the cost of both i.e. development and implementation of intranet products and will spur their future success in the marketplace.

Intranet software & Web 2.0

Sometime around 2005, the term web 2.0 was popular by Tim O’Reilly in reference to the new type of the website which was created more interactive. Although the term was more of a buzz word than anything else, it did symbolize a marked change from websites which were primarily designed around the retrieval of information to the websites which also allows the users to create, store, retrieve content in one place.

Intranet software & Social Networking

The most current evolution involves the integration of social features into intranet products and services. The success and popularity of social networking sites like Facebook, Twitter, and LinkedIn have ushered in a new era of internet software usage that allows users to communicate a wide variety of information both quickly and easily.

In response to the popularity of social networking, intranet products have evolved to include social intranet software features which allow simple communication between employees within the organizations.

Modern Intranet

The intranet softwares have come a long way, over the past two decades. From client-server platforms, comprising with multiple heavyweight applications, to fully interactive lightweight web portals built around customizability and social features. They help employees in working more effectively by allowing temporarily share and communicate information with one another in a simple and highly intuitive manner.

Conclusion

They ensure time is which is not wasted in searching for essential information and that complex business processes and workflow are captured in ways which ensure that they are always followed properly.

For more information regarding the social intranet platform, you can directly reach us at Ointranet.com.

How Intranet Works Better Than Email?

Think back on your old days, when you first learned how to use an Email. Instant digital communication was, and still is the marvelous breakthrough in the latest IT Software Development & technology. It has revolutionized the way we communicate as well as how we work in our day to day life. But email is not the only way for the communication solution towards your working culture. The most intriguing and viable replacement for email is an intranet software application. An intranet application allows your team for easy & effective communication than an email service. It helps to create the pathways which did not exist in the past. Whether it is used for internal communication or external, your social community takes the central role in the entire process.

Below are some of the ways by which we can clearly understand why intranet is a better option to choose over email services:

• Improves Collaboration

If you have ever tried to collaborate with your team members with the help of email, you may already know how difficult it is. Employees collaborate with each other for improving the entire development of products and services for which intranet is a best option.

• Productivity

People want to be more productive at work, but sometimes there are always challenges to face that come during the day. However, company intranet software helps to keep everything within the rail of a single community.

• Employee engagement

The best employees are completely engaged in their work; therefore intranet software supports that connect whether it is engaging with employees or time-sensitive project. It places a lot of focus on improving employee engagement within their organization.

• Segmentation & Online Workspaces

Someone may take on marketing tasks and dabble in account management at the same time. With the help of intranet application, you can segment communication into different online workspaces within the community.

• Serving Many Purpose

The idea to handle all your business processes in a single place was not realistic. But, with the advancement of technology, this is more than the simple possibility. An intranet application helps for communication, project management, and many various other purposes.

• Less Confusion

There is nothing worse than not having the information that you require to do your job. The confusion has no place in the organization as it can lead to costly mistakes sometimes. When you want to ease your confusion, then the very first thing that should come into your mind is effective communication.

Conclusion

For those who have been using email to communicate at work for years or decades, for them to make the switch may seem to be scary. It is crucial to remember that the social intranet software is the future of communication at an organization in coming years. Your organization will only get better by replacing email services with an intranet application, more especially, if you take the plunge sooner than later. The future of the organization is here, and now it’s your decision to decide.

For more details regarding the best intranet software, you can reach us directly at Ointranet.com.

 

Importance of Intranet Personalization

All the way, the intranet portals have come a long way with the features that they offer- they enable the employees to work effectively by communicating with each other for enhancing their business productivity. However, due to lack of personalization in intranet software, they are often met with dismal visits and adoption rates. This is further exacerbated, by the fact which employees feel that the content showcased in the intranet dashboard is outdated, According to the recent report stated by Accenture; AI (artificial intelligence) will increase the economic growth by an average of 1.7% across 16 companies by the year 2035, with the information and communication leading all industries. The personalization is the greatest key to make the employees more repetitive to use an intranet on a regular basis and thus utilizing the information hosted on it. As expectations from the intranet evolvement rapidly, the organizations are highly compelled to step up from using the traditional intranet platform architecture to leverage AI (artificial intelligence).

In today’s digital workplace platforms, these changes have introduced elements of personalizations. It also helps to drive the intranet adoption rates. There is a paramount shift in the manner employees are communicating with the intranet platforms. According to Gartner, the intranet personalization is the process which creates a relevant, individualized interaction between two parties, designed to enhance the need user experience. The intranet personalization allows the organizations for improving the employee experience and lowers the navigation time so that the users can find what they need quickly and easily. Intranet personalization also helps to deliver the range of meaningful content to the intranet users and automatically customizes content which is to be displayed on the user’s profile. This strategy not only delivers significant value to the intranet users but it also helps to aid the business to boost productivity and adoption rates.

Benefits of Intranet personalization

The intranets are built with personalization features employer employees with quick information and insights on their particular personalized dashboards. They also help to enable the employees to customize the intranet based on their interest, preferences, and needs. Enabling the users for adding a personal touch to their intranet view can help for creating positive organizational culture. Following are the main benefits that the organization gains through intranet personalization as:

• Improved organizational culture

The intranet personalization helps to create a unique and improves the culture of the organization to streamline the production of the business. It collaborates with the employees and the organization to better provide the highly enriched culture to their organization.

• Brand awareness

This also helps to create brand awareness among users and thus employees make a foresee to indulge the substantial record of their brand. By this way, the organization can create brand awareness and can automatically customize the interaction between two parties.

• Find information faster

By navigation personalization formats, it helps to find the information regarding the customers, employees, etc very quickly and easily. This helps to reduce the time that a particular employee takes to find the information about the customer manually.

• Ease of navigation

You can easily navigate the end user experience of the customers with an ease. It aids to boost the productivity and growth of the organization and thus improves the employee and organization reach at each platform.

• Enhanced productivity

Personalization helps to tailor you the user experience and thus enhance the productivity of the organization and cut down the amount of navigation it takes for the user to find what they actually require.

A frequent question we generally get from the users or the customer is about how they can build and deploy a new Chatbot on the corporate intranet software through personalization and ensure that it will boost intranet adoption.

For more details regarding social intranet software, you can directly reach us at Ointranet.com.

Common must have Modern Features in your Intranet

As companies are transforming into digital businesses for managing and supporting employees, the digital workplace is both an essential goal and a crucial strategy. The demand for high-performance teams are a very important factor played in today’s workplace dynamics. This development is influencing the changes in how employees engage with each other and include their use of communications and collaboration tools in both physical and virtual workplace. According to the reports of Forrester, about 73% of the workers regularly turn to corporate intranets for accessing the information that they require to work.

Despite intranets being the gateway of information, action and collaboration, they still are expensive endeavors. Making the best use of the investments made and driving adoption is the key to any intranet success. As with any basic business system, an intranet must deliver the measurable performance and remain responsible for the investment. With time, the intranet software tends to lose the relevancy and the content appears stale and isolated. There is a constant need for the intranets to be modernized and upgraded with new features. Whether you are planning to upgrade your old intranet or to implement a new intranet solution, you are required to upgrade with new features that your intranet platform must surely have as below:

• Timely & relevant content

The early intranet was largely measured by their information uptake. But for the modern intranet software, the time and relevancy matters the most, as an intranet cannot be an information dumping yard. The relevant and duly updated content is instrumental to aid the business functions.

• People & culture-centric

Being a central repository, the intranets have become the cultural communication hub which transmits the company culture. Putting people and culture at the heart of the intranet helps to increase the intranets adoption rates.

• Engaging mobile experience

In today’s mobile-driven culture, that has brought simplicity and ease of intranet accessibility to the employees, to implement responsive design efficiently the intranet have access on smartphone and various other devices which results in consistent great user experience.

• Socializing

With the increase in popularity of social media, the organization is also slowly getting influenced with social sharing and networking inside the digital workplace. Using well-designed intranets with different widgets and also including social features like the post, share, like etc the employees can interface with individuals and can engage with right content.

• Personalization

The poor user experience is the most common reason behind the failure of intranet adoption. By increasing the user experience, by tailoring the content to user needs and communicating in a more personal way, your intranet can result in better collaboration.

• Move to cloud

Due to the compliances issue, company policy and various other reasons, the organizations choose on-premise intranet. They set up intranet on their own server and design according to their intranets. It also requires slightly more work for the organizations for managing and maintaining the server an intranet.

• Analyze and Improve

By measuring the activities of the users all across the intranet and analyzing and drafting reports can help you to give the insights into what aspects of the intranet your employees are negating with more. With this detail, you can focus and improve on the right areas.

For any company intranet, driving adoption is the ultimate goal of any intranet. By keeping your content fresh, relevant and dynamic helps to make it a hit slow. Often we find the organizations treating intranet as the project with a start and end date, but in reality, it is expected to be dynamic and evolving space.

For more details about company intranet software, you can directly reach us at Ointranet.com.

 

 

 

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